Given that there are many learning management platforms and each platform has characteristics that can vary widely, the process of selecting or replacing an LMS can be one of the most difficult and important decisions for a corporate education project and LMS consultation is important before choosing a platform. LMS implementation projects often consume considerable energy from an in-house team. They take months to implement, are highly visible to everyone in the organization, and correspond to a long-term decision for at least a few years. Hence the importance of a well-chosen choice by the help of LMS consultation make it beneficial, given the high cost of the LMS implementation and operation process to be chosen. There is a tendency to perform the selection process by looking at specific features, such as some features and innovations presented by suppliers, regardless of how the company will make use of the platform considering its learning, management and operating requirements. In this post we will share 10 steps that will help you choose the best learning management platform (LMS) based on your business needs. From scalability to usability, we will show the various criteria that should be considered when searching for the most suitable LMS and it will avoid your LMS consultation cost.
1 – Determine your training goals
What are your main goals and objectives regarding employee and partner training and development? What skills or competencies do your employees need to gain through the knowledge management system? What is the need to use LMS for each group of employees? Before you even begin evaluating LMS options, you must have a clear understanding of what you expect to achieve by using an LMS. Especially if you are replacing your current system. This will allow you to choose an LMS that will meet your training and development needs and, most importantly, the needs of your audience.
2 – Consider the capacity of your team.
Knowing the specific talents and skill set of the team that will perform LMS management and administration will allow you to choose a system that has functionality, usability, and configuration and customization capabilities that are compatible with what the team is capable of working on. If you choose an LMS that is very simple and easy to use, but does not allow your team to have autonomy and can implement the learning and engagement actions they think, then you are limiting the potential of the company’s current human capital. On the other hand, the situation is different whether you have a more inexperienced or technologically skilled management team. In this case, a more complex, highly configurable system can be a barrier to successful platform operation. Here it is also important to take into account the supplier’s ability and availability to support your operation.
3 – Review your training and development strategy
Review your current training and development strategy to detail what needs to be improved and what is working effectively. By doing so, you will have a chance to specify what you really want the new LMS to choose to support. For example, if reaction assessments performed at the end of a course are important indicators for continuous training improvement, it is important that the LMS supports reaction assessments soon after the course has ended. Another example, if the face-to-face course strategy is not engaging employees and you want to reduce the face-to-face burden, it is important that LMS supports hybrid courses that have both a face-to-face and an online part.
4 – Get feedback from your training team
Ask your instructors, training analysts, and administrators about their views on the current training strategy. What features do you expect in the new LMS? Are there any tools or features that would make your job easier? These are the people who will make your audience get the most out of the new learning strategy. So you want to make sure that they are aligned and that they know your ideas are being considered and valued.
5 – See how the rated LMS has evolved
Try to see how the LMS you are evaluating has evolved over the last few years. What new features came up and how often? How has the number of customers been behaving, growing or decreasing? Which segments has LMS been conquering or consolidating? A learning management platform must always keep developing and add new features. For this reason it is important to understand the direction of this evolution to check if it is in the same direction as your expectations. Another good way to gauge the evolution of the LMS being evaluated is to check market trends and compare whether the platform is in tune with it. Here on the blog you can download with market trends from the 19 leading suppliers in the world.
6 – Visit Rated LMS Customers
Find out how your current customers are using LMS. Give preference to visits to companies similar to yours and check how they use the platform, the strengths and weaknesses and the criteria used in choosing the LMS. You can also ask the vendor to refer 2 or 3 customers to talk to. You may not even need an on-site visit, a simple link is already useful to get valuable information for your decision.
7 – Assess Platform Technical Limitations
An extremely important factor in choosing LMS is the existence of technical limitations that may impede the implementation of your learning strategy or its operation. Here are some examples of technical limitations that may be critical depending on your project:
Ability to integrate data with other systems
Platform scalability (increasing number of users quickly)
Content storage capacity
Ability to create customizations
Mobile access (smartphones, tablets, etc.)
Platform Availability Level
Ability to conduct virtual training via web conferencing
8 – Assess if LMS offers essential functions for your project.
With the wide range of LMS features available today, it can be a challenge to narrow your feature list to your new training management platform. One way to look at these requirements more assertively is to think about LMS usage scenarios. For example, think of the process of entry of the employee in which he must perform mandatory training before any other course and respecting deadlines. For this process you will need an LMS that supports automatic course assignment for newly hired employees. The LMS should indicate that the courses are required and the deadline to complete, without letting them take any other courses until they complete the required ones. In addition you will need quick access to reports with those who missed deadlines to take corrective action quickly. To help you with this step Impulse provides an RPF / RFI template for you to use and correctly specify the features your business needs to succeed. To download for free, just click the link below:
9 – Supplier Experience in Similar Projects
Understand with the vendor who will be the implementation team, the platform support, and the team’s experience on projects similar to yours. Evaluate the team’s ability to present a plan for how it will implement and address technical issues. Understand the availability of this team and how you will interact with it. In case of need for customizations it is important to understand if the supplier team has this capability so that you are not helpless.
10 – Evaluate Platform Flexibility and Customization
This is one of the most important points to evaluate, so as not to be tied to LMS native features and interfaces. In this sense it is relevant to understand with the supplier what are the platform customization capabilities. Can you customer do these customizations? How can customizations be performed? What knowledge your team would have to have to realize it. These are the main questions that need to be answered to avoid future surprises. Also try to understand what is configurable, meaning you would not need programming knowledge and what can be customizable with programming. That way you can get a sense of what the boundaries are with the platform. We hope these tips help you replace your company’s LMS. We also have available in the link below an 8-step infographic to get your LMS and have no surprises. Be sure to consult with us if you are considering exchanging or implementing an LMS, our team can assist you with the LMS consultation and selection of best LMS that is most appropriate for your organization. Welcome to WordPress. This is your first post. Edit or delete it, then start writing!